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Regular Meeting of the Board of Trustees
Dixie SD
October 09, 2018 6:00PM
Dixie School District 380 Nova Albion Way, San Rafael, CA 94903 Closed Session 6:00 p.m. - Open Session 7:00 p.m.

1. Initial Matters
1.1. Call to Order
1.2. Approval of Closed Session Agenda
2. Closed Session
2.1. Public Comment on Items on the Closed Session Agenda
2.2. Recess to Closed Session to consider and/or take action upon any item on the Closed Session agenda
2.3. With respect to every item of business discussed in closed session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATORS District Designated Representative: Superintendent, Employee Organizations: All Employee Groups
2.4. With respect to every item of business discussed in closed session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE EVALUATION: SUPERINTENDENT
2.5. Review Special Education Legal Settlement
2.6. Reconvene to Open Session
3. Open Session Agenda
3.1. Pledge of Allegiance/Patriotic Salute
3.2. Announcement of Any Reportable Action Taken in Closed Session
3.3. Approval of Open Session Agenda
3.4. Public Comment on Items on the Open Session Agenda
4. Consent Agenda - Approval by Single Motion
4.1. Minutes 9-25-18
Attachments:
9-25-18 Minutes
4.2. Acceptance of Gifts and Authorization to Send Letters of Appreciation
Rationale:

The following gifts were received prior to the October 9, 2018 meeting:

A very generous donation was made by Louis Gaston of a cello with case and bow for Dixie music classes.

Contribution Value: $1450.00

Received: September 19, 2018

The Board of Trustees will formally acknowledge the generous donation and request Superintendent Yamashiro to send a letter of appreciation.











 
4.3. Certification by the Board of Monthly Payroll Order and Bills
Attachments:
Monthly Payroll and Bills
4.4. Certificated Personnel Actions--staffing changes/updates
Rationale:

See attached.

 
Recommended Motion:

Approval is recommended.

Attachments:
100918 agenda
4.5. Classified Personnel: Updates and changes
Recommended Motion:
Consideration and approval of item is recommended.
Attachments:
Updates and Changes
4.6. King Consulting
Rationale:

Professional Consulting Services Proposal for New Construction and Modernization for maximum funding eligibility under the State School Facility Program. 

 
Recommended Motion:

Recommend approval of the proposed services by King Consulting. 

Attachments:
King Consulting Proposed Contract
5. Announcements and Special Items
5.1. Announcements/Superintendent's Report
5.2. Background information on Piggyback Contract delivery method
Attachments:
Information on Piggyback
Presentation Piggyback
5.3. Dixie Name Change Legal Process
Attachments:
Advisory election process explained
Legal Considerations for Name Change
Legal process for name change
5.4. Review and Consideration of a Resolution Regarding Dixie Name Change Advisory Ballot Measure (First Reading)
Rationale:

This item is for first reading and discussion of a proposed resolution to place an advisory measure on the ballot in order to determine the interest of the electors in a name change for the district. This is a discussion only item.  




 
Attachments:
Resolution
6. Curriculum Matters
6.1. Public Hearing Regarding Sufficiency of Textbooks and Instructional Materials
Rationale:

In order to comply with the requirements of Education Code Section 60119, a public hearing must be held annually to encourage participation by staff and the community regarding the sufficiency of instructional materials. A determination must be made as to whether each pupil in the district has enough textbooks and other instructional materials in each subject consistent with the content and cycles of the curriculum framework adopted by the State.

The public hearing will be October 9, 2018, and shall take place on or before the end of the eighth week from the first day pupils attend school for that year (August 23rd). A notice of the public hearing must be posted in three public places in the district at least ten days before the date of the hearing (notice attached).

Governing boards that have met the requirements of the Education Code Section 60119 and have also certified compliance with Instructional Materials Funding Realignment Program (IMFRP) requirements regarding provision of adopted standards-aligned instructional materials for all students (Education Code Section 60422) may spend 100% of any remaining IMFRP funds from that year's allocation for other approval purposes.

The Educational Services office has updated the list of K-8 textbooks and instructional materials currently in use for the 2018/19 school year.



 
6.2. Close Public Hearing
6.3. Resolution No. 2018/19-05 Regarding the Sufficiency of Textbooks and Instructional Supplies
Rationale:

In order to comply with the requirements of Education Code Section 60119, a public hearing must be held annually to encourage participation by staff and the community regarding the sufficiency of instructional materials. A determination must be made as to whether each pupil in the district has enough textbooks and other instructional materials in each subject consistent with the content and cycles of the curriculum framework adopted by the State.

The public hearing will be October 9, 2018, and shall take place on or before the end of the eighth week from the first day pupils attend school for that year (August 23rd). A notice of the public hearing must be posted in three public places in the district at least ten days before the date of the hearing (notice attached).

Governing boards that have met the requirements of the Education Code Section 60119 and have also certified compliance with Instructional Materials Funding Realignment Program (IMFRP) requirements regarding provision of adopted standards-aligned instructional materials for all students (Education Code Section 60422) may spend 100% of any remaining IMFRP funds from that year's allocation for other approval purposes.

The Educational Services office has updated the list of K-8 textbooks and instructional materials currently in use for the 2018/19 school year.

 
Attachments:
1. Resolution 2018/19-05
2. Dixie Adopted Texts 2018-19
3. Public Hearing Notice
6.4. Dixie District Assessment Results and Plan 2018
Attachments:
Assessment Plan
Student testing data and plan
7. Personnel Matters
7.1. Variable Term Waiver Request
Rationale:

See attached.

 
Recommended Motion:

Approval is recommended.

Attachments:
100918 variable term waiver
7.2. DTA Report
8. Budget and Financial Matters
8.1. Investment Report - Year Ending June 30, 2018
Rationale:

Attached is the quarterly ending report on the investment portfolio of the Marin County Treasurer. These reports are prepared by Roy Given, Director of Finance for Marin County. The report is for the period ending June 30, 2018.

The investment reports shall be submitted quarterly for review.

The following is a summary of the portfolio yields for the past 12 months:


July 2017

1.018%

August 2017

1.058%

September 2017

1.109%

October 2017

1.137%

November 2017

1.198%

December 2017

1.334%

January 2018

1.398%

February 2018

1.446%

March 2018

1.570%

April 2018

1.614%

May 2018

1.674%

June 2018

1.729%

 

This report is presented as information only.  No action is required.






 
Attachments:
Investment Report as of June 30, 2018
9. Communications
9.1. Public Comment on Items not Specified on the Agenda
10. Organizational Matters
10.1. Community Activities
10.2. Reports by Board Members on Meetings Attended
10.3. Identification of Items for Future Agenda
11. Adjournment

Published: October 5, 2018, 4:37 PM

The resubmit was successful.