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1. Open Session Agenda

1.1. Call to Order

1.2. Pledge of Allegiance/Patriotic Salute

1.3. Approval of Open Session Agenda

1.4. Public Comment on Items on the Open Session Agenda

2. Consent Agenda - Approval by Single Motion

2.1. Approval of Minutes 1-15-19

Attachments:

2.2. Certification by the Board of Monthly Payroll Order and Bills

Attachments:

2.3. Consideration of Consolidated Application and Reporting System (CARS)

Rationale:
The Consolidated Application and Reporting System (CARS) is the process that the California Department of Education (CDE) uses to distribute funds from various state and federal programs to county offices, districts, and charter schools in California. Program entitlements are determined by formulas contained in laws that created the programs. CARS contains the district entitlements for each funded program and for programs operated by the district office. CARS is a fiscal companion to the Local Control Accountability Plan (LCAP).

Recommended Motion:
Board Approval of the Consolidated Application and Reporting System (CARS) is requested.
Attachments:
CARS report

2.4. Consideration of Approval of a Contract Between Dixie School District and Greystone for Project Management Services

Attachments:

2.5. For Board Consideration: Low Performing Student Block Grant Plan

Attachments:

2.6. Approval of Hazardous Materials Inspection Proposal

Rationale:
The Miller Creek Middle School Modernization project requires hazardous materials inspection services. On December 16, 2018 a proposal was received by NorBay Consulting. The proposal was evaluated by administration and Greystone West, the district's construction manager. NorBay Consulting's proposal cost is $1945.00 and they are more than qualified to provide services on the Miller Creek Middle School Modernization Project.

Recommended Motion:
It is recommended by District Administration that the Board of Trustees approve NorBay consulting as the district's Hazardous Materials Inspection Firm for its measure C Miller Creek Middle School Modernization Project.
Attachments:
NorBay Proposal

2.7. Approval of Inspector of Record Proposal for Miller Creek

Rationale:
The Miller Creek Middle School Modernization project requires inspection services. On January 29, 2019, a proposal was received from F & G Design/Drafting services. The proposal was evaluated by administration and Greystone West, the District's construction manager. F&G Design/Drafting Services' proposal cost is Not-To-Exceeed $26,000.00 and they are more than qualified to provide services on the Miller Creek Middle School Modernization Project.

Recommended Motion:
It is recommended by the District Administration that the Board of Trustees approve F & G Design/Drafting services as the District's Inspector of Record for its Measure C Miller Creek Middle School Modernization Project.
Attachments:
F & G Proposal for Inspector of Record

2.8. Resolution Regarding the Possible Adoption of a Pre-qualification Process for Lease-Leaseback Project - Miller Creek

Rationale:
The modernization at Miller Creek School includes replacement of 16 portable buildings with 3 new modular buildings, including bathrooms. It is anticipated that the Miller Creek Middle School Modernization-Sitework plans and specification will be approved by the DSA in May 2019. The construction team would like to move forward with receiving proposals as soon as possible to line up contractors for the upcoming summer.

Recommended Motion:
It is recommended that the Board of Trustees authorize the publishing for the Request for Qualifications and Proposals for the Miller Creek Middle School Modernization-Sitework Lease-Leaseback project.
Attachments:
Prequalification Process Resolution for lease-leaseback Miller Creek

3. Announcements and Special Items

3.1. Announcements/Superintendent's Report

3.2. Update Regarding Estimated Costs of Potential Name Change

Attachments:

3.3. Public Hearing to Consider 13 Petitions Proposing District Name Change - Board Discussion and Action

Rationale:
The District received the following 13 petitions, pursuant to Education Code section 35001, requesting that the name of the District be changed. Staff has prepared a research memo, certification of petitions, the 13 petitions and attachments of all public comment received in the repository which was designed for the purpose of collecting written public comment on the petitions.

Attachments:
Name Research Memo Petition Big Rock Petition John Muir Petition Live Oak Petition Live Oak Valley Petition Lucas Valley Petition Mary Dixie Petition Miller Creek Petition Miwok Petition Miwok Hills Petition Oak Valley Petition Skywalker Petition Terra Linda Petition Terrawood Petition Verification County of Marin Public Comment 1-24 Public Comment 1-25 Public Comment 1-26 Public Comment 1-27 Public Comment 1-28 Public Comment 1-29 Public Comment 1-30 Public Comment 1-31 Public Comment 2-1A Public Comment 2-1B Public Comment 2-2 Public Comment 2-3A Public Comment 2-3B Public Comment 2-3C Public Comment 2-4A Public Comment 2-4B Public COmment 2-4C Website Submission Z Letters, Postcards and additional Emails

4. Communications

4.1. Public Comment on Items not Specified on the Agenda

5. Organizational Matters

5.1. Community Activities

5.2. Reports by Board Members on Meetings Attended

5.3. Identification of Items for Future Agenda

6. Adjournment

Published: February 8, 2019, 10:27 AM

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