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Regular Meeting of the Board of Trustees
Miller Creek SD
June 04, 2019 5:00PM
Dixie School District 380 Nova Albion Way, San Rafael, CA 94903 Closed Session 5:00 p.m. - Open Session 6:00 p.m.

1. Initial Matters
1.1. Call to Order
1.2. Approval of Closed Session Agenda
2. Closed Session
2.1. Public Comment on Items on the Closed Session Agenda
2.2. Recess to Closed Session to consider and/or take action upon any item on the Closed Session agenda
2.3. With Respect to Every Item of Business Discussed in Closed Session Pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATORS District Designated Representative: Superintendent, Employee Organizations: All Employee Groups
2.4. Reconvene to Open Session
3. Open Session Agenda
3.1. Pledge of Allegiance/Patriotic Salute
3.2. Announcement of Any Reportable Action Taken in Closed Session
3.3. Approval of Open Session Agenda
3.4. Public Comment on Items on the Open Session Agenda
4. Special Recognition
4.1. Science Fair Winners Elementary
Attachments:
Science Fair Winners by School Site
4.2. Special Recognition of Retiring District Staff
Rationale:

Jayne Mulloy

Laraine Cunha

Anne Erlandson

Jean Heine

Veronica Owusu

Curt Ruhl

Shelli King

Lisa Bradley

Maureen Zink

Kate Philips
 
4.3. RECESS TO RECEPTION
5. Consent Agenda - Approval by Single Motion
5.1. Approval of Minutes 5-14-19 and 5-18-19
Rationale:

This is a record of the decisions made, votes, beginning and ending times and Trustee attendance at the board meeting from 5-14-19 and 5-18-19
 
Attachments:
Minutes 5-14-19
Minutes from 5-18-19
5.2. Certificated Personnel Actions: New Hires, Resignations, Contract Updates
Rationale:

This agenda item presents for Board approval the Administration's recommended certificated personnel transactions for the School District, as shown on the attachment.

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
 
Attachments:
New Hires and Resignations
5.3. Classified Personnel: New Hires and Summer School
Rationale:

This agenda item presents for Board approval the Administration's recommended summer school staffing transactions for the School District, as shown on the attachment.
 
Attachments:
Classified Employment Updates/Changes
5.4. Certificated Staffing for 2019 Summer
Rationale:

This agenda item presents for Board approval the Administration's recommended Summer School certificated personnel transactions for the School District, as shown on the attachment.  They are submitted to the board for consideration and possible approval.
 
Attachments:
Summer School Staffing
5.5. Agreement from MCOE for Interim Superintendent and Additional Support
Rationale:
Marin County Superintendent of Schools to provide the District with.8 FTE Interim Superintendent Services per attached agreement and additionally provide the District with Administrative and Personnel Support per attached agreement.
 
Attachments:
Admin Support Agreement
Interim Superintendent Agreement
5.6. Agreements: Aeries SIS; Dude Solutions; Frontline Technologies; School Innovations & Achievement Was edited within 72 hours of the Meeting
Rationale:

Aeries Student Information System for database hosting and maintenance effective 7/1/19 - 6/30/2020. 

Dude Solutions which hosts School Dude Maintenance work order tracking system effective 7/1/19 - 6/30/2020. 

Frontline Technologies Group LLC for Absence and Substitute Management system effective 7/1/19 - 6/30/20 . 

School Innovations & Achievement to provide consulting services pertaining to the Mandated Block Grant Program effective 7/1/19 - 6/30/20.
 
Recommended Motion:
Approval of agreements is recommended.
Attachments:
Aeries SIS
Dude Solutions
Frontline Technologies
School Innovations & Achievment
5.7. Greystone Change Order
Rationale:

One (1) additive item for added work and scope revisions is being issued as a change order for this project totaling $41,508.77.
 
Recommended Motion:

It is recommended that the Board of Trustees approve the Change Order #1 in the amount of $41,508.77 for the Miller Creek Middle School Modernization: Modular Building Project
Attachments:
Change Order Justification
Documentation
Enviroplex change order Justification
5.8. Certification of Monthly Payroll Order and Bills
Rationale:

This is the monthly payroll and bills for consideration and possible consent.
 
Attachments:
Monthly Payroll
5.9. Contracts for Special Education
Rationale:

These contracts are for additional services needed for students in Special Education at Dixie School District.  
 
Attachments:
Contracts for Special Education
5.10. Acceptance of Gift and Authorization to Send a Letter of Appreciation
Rationale:

On May 8th Jen Hanley donated an office furniture set to the district.  Approx value $1300.00.  The district will require board approval to send a letter of appreciation for this donation.  
 
Attachments:
Gift Receipt
6. Announcements and Special Items
6.1. Announcements/Superintendent's Report
6.2. Information Only: Can Do Update
Rationale:

Can Do is a non-profit education fund in support of the Dixie School District. They would like to update the board on their latest activities. 
 
6.3. Information only Update on Naming Committee School and District
7. Curriculum Matters
7.1. Discussion and Possible Action: Single Plan for Student Achievement Presentation By School Site
Rationale:
The Single Plan for Student Achievement (SPSA) is submitted for approval annually. The purpose of the SPSA is to create a cycle of continuous improvement of student performance and to ensure that all students succeed in reaching academic standards set by the State Board of Education. With the changes in the funding system, Local Control Funding Formula and Local Control Accountability Plan (LCAP), we anticipate seeing changes in this template as well. At this time, to keep up with the current changes, our SPSA’s are now with Document Tracking Services. Annually, each school submits a plan created through the efforts of the School Site Council that includes student performance data and an action plan of goals and objectives designed to improve student achievement. This year the Single Plans for Student Achievement will reflect the areas of growth for the following year to stay consistent with the timeline of our budget and LCAP.
 
Attachments:
Dixie Site Plan
Mary Silveira Site Plan
Miller Creek Plan
Single Plan for Student Achievement
Val Site Plan
7.2. Open Public Hearing: Preliminary Local Control Accountability Plan (LCAP) for 2019-20
Attachments:
Public Hearing Notice
7.3. Close Public Hearing
7.4. Discussion Only: Preliminary Local Control Accountability Plan (LCAP) for 2019-20
Rationale:

The Single Plan for Student Achievement (SPSA) is submitted for approval annually. The purpose of the SPSA is to create a cycle of continuous improvement of student performance and to ensure that all students succeed in reaching academic standards set by the State Board of Education. With the changes in the funding system, Local Control Funding Formula and Local Control Accountability Plan (LCAP), we anticipate seeing changes in this template as well. At this time, to keep up with the current changes, our SPSA’s are now with Document Tracking Services.

 

Annually, each school submits a plan created through the efforts of the School Site Council that includes student performance data and an action plan of goals and objectives designed to improve student achievement. This year the Single Plans for Student Achievement will reflect the areas of growth for the following year to stay consistent with the timeline of our budget and LCAP.



 
Attachments:
LCAP Memo
LCAP Preso
LCAP Report
8. Personnel Matters
8.1. Dixie Teacher's Association (DTA) Report
8.2. Discussion and Possible Action, Pending Ratification by DTA: Memo Of Understanding (MOU) with Dixie Teachers Association (DTA) Regarding Teacher Compensation for Extra Weekly First and Last Class
Attachments:
Memo of Understanding 3.2.2
8.3. Discussion and Possible Action, Pending Ratification by DTA: Memo Of Understanding (MOU) with Dixie Teachers Association (DTA) Regarding Construction Related Moves of Classrooms
Attachments:
Memo of Understanding Classroom Moving
9. Budget and Financial Matters
9.1. Discussion and Possible Action: Transportation Fee Proposal
Rationale:

Transportation in the Dixie School District is currently operating at a significant deficit.  This discussion and possible action includes ideas about a short term and long term approach to address the deficit.  
 
Attachments:
Transportation increase memo
9.2. Discussion and Possible Action: Authorize Superintendent to Approve GMP for Miller Creek Project
Rationale:
Action Item: Authorization of Superintendent to Award Contract for the Construction Services for the District’s Measure C Miller Creek Middle School Modernization - Sitework project upon DSA Approval.
 
Recommended Motion:

It is recommended that the board approve this decision.
Attachments:
Authorization Justification
GCCI Documentation
10. Organizational Matters
10.1. Discussion and Possible Action: Agreement to Reimburse the Marin County Office of Education for Half of the Total Cost of Services to be Rendered by Dr. Thomas Alsbury Subject to the Balanced Governance Solutions Agreement (Balanced Governance Service #3), Between the County and Dr. Alsbury
Rationale:
Rationale:  Dr. Thomas Alsbury conducted an initial board workshop with the Dixie School Board on May 18, 2019, introducing his research and model of balanced governance for school boards.  Dr. Alsbury has offered to provide further services to assist the board in implementing the balanced governance approach.  The Marin County Office of Education has agreed to contract with Dr. Alsbury to provide the services to the District provided that the District agrees to pay for half the total cost of the contracted services.  The item is before the board for discussion on whether to proceed with implementation of the balanced governance approach and if so, to agree to reimburse the county for half the total costs of Dr. Alsbury's services subject to the attached agreement.    
 
Attachments:
Alsbury Contract
10.2. Community Activities
10.3. Reports by Board Members on Meetings Attended
10.4. Identification of Items for Future Agenda
11. Communications
11.1. Public Comment on Items not Specified on the Agenda
12. Adjournment

Published: May 31, 2019, 4:33 PM

The resubmit was successful.